Payment above dueLakshmi Transport · supplier
₹1,42,000due ₹1,00,000
SKSuresh K · Maker · 8:42 am
TRUKVIAMobile apps · iOS UIApp 1
Owner & Staff App
Everything here works. Tap any button, row, card or tab inside a phone to jump to the screen it opens, and scroll inside a phone to see the rest of it. Or open the prototype and use the app end to end as the owner, a Maker, a Checker or the view-only login; each row opens its screen filled in for the item tapped.
01
Authentication
ENతెలుగు
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02
Dashboard
Sri Venkata TankersGST · 1 of 2 companiesRV
Good morning, Ramesh
Tuesday, 27 October · 7 things need you
October so far12.4% vs Sep
₹96.4 L
Freight earned · 168 trips · 18 lorries
Profit₹19.6 L
Margin20.3%
To collect₹2.48 Cr
Needs you today
See all7Approvals4 only you can sign
₹71.6 LOverdue11 customers
4Papers expiringin the next 15 days
Fleet now
Performance ›- On trip11
- Loading3
- Idle2
- Workshop2
Cash & bank₹42.6 L
Due in 14 days₹12.3 L
OctoberQuarterFY 26-27
Utilisation82%days on trips
Profit / lorry₹1.09 L18 lorries
Idle days46whole fleet
Profit by lorry
top 5 of 181INDAP39 TB 4417₹1.86 L31%
2INDTS08 UA 7731₹1.52 L27%
3INDAP16 TK 2290₹1.31 L24%
4INDAP37 TD 5520₹1.12 L22%
5INDAP39 TB 4420₹0.98 L19%
Needs attention
AP39 TC 1185In the workshop 9 days · clutch
−₹38,500
AP16 TK 2291Idle 6 days at Vijayawada
₹0
Sri Venkata TankersGST · 1 of 2 companiesSK
Good morning, Suresh
Maker · enters the day's work4Trips to enterloaded this morning
6POD pendingpapers not back yet
12Not invoicedtrips ready to bill
3Fuel-card linesto link to trips
Quick actions
New trip
Reserve LR
Add expense
Payment
My requests
AllPayment ₹1,42,000Lakshmi Transport · with the owner
WaitingExpense editRejected: add the reason
RejectedEverything that needs doing today, most urgent first.
3Now
4Soon
2On track
Now
Payment above due · ₹1,42,000Waiting for you since 9:05 am
Insurance · AP39 TB 4417Expires in 6 days, on 2 November
Deccan Asphalt Works · ₹18.6 L38 days late · promised 30 Oct
Soon
6 trips without proof of deliveryThey can't be invoiced until it is in
12 trips not invoiced · ₹7.56 LFor 4 customers
12 ICICI lines to matchStatement up to 26 Oct
FASTag wallet low · ₹38,400Recharge before tonight's trips
On track
EMI · Tata Capital · ₹3,72,8005 Nov · funds ready in HDFC
TDS challan 281 · ₹67,243Due 7 Nov
4417
CancelAllVehiclesTripsExpensesPapers
Vehicles
INDAP39 TB 4417
Tata Signa 4825 · in transit
Trips and LRs
LR 2302 · Vizag → NelloreToday · in transit · ₹62,484
LR 2297 · Vizag → Nellore24 Oct · billed on INV/26-27/0419
Expenses
Diesel · 180 LToday · IOCL card
₹16,632
Papers
InsuranceExpires 2 Nov · 6 days left
Sri Venkata TankersGST · 1 of 2 companiesAP
Good morning, Anil
Checker · approves up to ₹1 lakh3To approveup to ₹1 lakh each
12Bank linesICICI · to match
6POD pendingtrips can't be billed
₹7.26 LDay book26 Oct · balanced
Quick actions
New trip
Journal
Add expense
Payment
With the owner
Payment ₹1,42,000Above ₹1 lakh · sent up at 9:05 am
OwnerYour journal voucher₹18,500 · your own request
OwnerSri Venkata TankersGST · 1 of 2 companiesOD
Good morning
View only · sees and downloadsOctober so far12.4% vs Sep
₹96.4 L
Freight earned · 168 trips · 18 lorries
Profit₹19.6 L
Margin20.3%
To collect₹2.48 Cr
Today
₹71.6 LOverdue11 customers
4Papers expiringnext 15 days
9Trips today11 in transit
Downloads
Reports
Statement
P&L
Freight
03
Company Management
Sri Venkata TankersGST · 1 of 2 companiesRV
Good morning, Ramesh
Tuesday, 27 October
October so far
₹96.4 L
Freight earned · 168 trips
Switch company
SV
Sri Venkata TankersVijayawada · 18 lorries
GST registeredTAX INVOICE
VR
Varma RoadlinesOngole · 6 lorries
Not GST registeredFREIGHT BILL
All companiesGroup view · figures together
Your team works in every company you own. Each keeps its own books and numbering.
Add a companyVRVarma RoadlinesFreight bills · 2 of 2 companies
RV
Good morning, Ramesh
Tuesday, 27 October · 3 things need you
October so far6.1% vs Sep
₹31.8 L
Freight earned · 52 trips · 6 lorries
Profit₹5.9 L
Margin18.6%
To collect₹64.2 L
Needs you today
See all2Approvalsboth for a Checker
₹9.4 LOverdue3 customers
1Paper expiringin the next 15 days
Fleet now
Performance ›- On trip4
- Loading1
- Idle1
- Workshop0
Group · 1 to 27 October₹1.28 Cr
Freight across 2 companies · 24 lorries
Profit₹25.5 L
Companies
SVSri Venkata Tankers18 lorries · GST₹96.4 Lprofit ₹19.6 L · 20.3%
VRVarma Roadlines6 lorries · freight bills₹31.8 Lprofit ₹5.9 L · 18.6%
Between companies
Varma Roadlines owes Sri Venkata Tankers₹2,40,000
Diesel on Sri Venkata's fleet card for 3 Varma trips, mirrored in both sets of books.
StatementSettle by bank
Varma Roadlines owes Sri Venkata Tankers₹2,40,000
Payment
VRFromVarma RoadlinesSBI ••2290
SVToSri Venkata TankersHDFC ••4471
Amount₹2,40,000
DateToday, 27 Oct
Bank reference (UTR)SBIN226300412
SV
Sri Venkata TankersPartnership firm · Vijayawada
Tax and registration
GSTIN37ABCFS1234K1Z5
PAN · TANABCFS1234K · HYDS12345C
UdyamMSMED notice printed on invoicesMicro
Invoices
Bank on invoicesHDFC ••4471
Next numberINV/26-27/0419
Invoice designNavy
Approvals
New payments need approval
New trips need approval
New invoices need approval
Varma Logistics
GST registration
GST registeredBills are TAX INVOICEs with GST
Not GST registeredBills are FREIGHT BILLs; reverse charge
GSTIN37AAJFV7781Q1Z2
PANAAJFV7781Q
Invoice prefixVL/26-27/
CityGuntur
04
Trip Management
Trips
TripsLRs
Today9In transit11POD pending6Not invoiced12
INDAP39 TB 4417In transit₹62,484
Vizag RefineryNellore
LR 2302 · Godavari Infra Projects · VG-30 · 24.60 MT
RTRavi Teja· loaded 6:40 amDue tomorrow
INDTS08 UA 7731Unloading₹63,754
Vizag RefineryOngole
LR 2299 · Deccan Asphalt Works · VG-40 · 25.10 MT
MBMahesh B· enter what was unloadedShortage
INDAP37 TD 5520In transit₹39,000
Vizag RefineryVijayawada
LR 2296 · Krishna Highways Ltd · VG-30 · 25.00 MT
KKKiran Kumar· site change askedDivert ›
Details
Freight
LR
Review
Start from a template
Vizag → NelloreVizag → OngoleVizag → Kakinada
Own lorryMarket lorry
LorryFree · back at VizagINDAP39 TB 4417
DriverHAZ licence validRavi Teja
Loading atVizag Refinery
Deliver to640 kmNellore · NH-16 site
Loading timeToday, 6:40 am
Details
Freight
LR
Review
CustomerGodavari Infra Projects
ProductBitumen VG-30 · MT
Freight method
Per ton on loading24.60 MT loaded
Per ton on unloadingafter the trip
Higher of the twoloading or unloading
Fixed amountfor the trip
Rate per MT₹2,540
Loaded quantity24.60 MT
Driver advance (batta)₹5,000
Details
Freight
LR
Review
LR number
Next number · LR 2302Numbers are never reused
Use a reserved numberLR 2305, LR 2306
ConsignorVizag Refinery
ConsigneeGodavari Infra · NH-16 site
E-way bill1812 3456 7890
Seal number44821
Copies to print
OriginalDuplicateTriplicate
Details
Freight
LR
Review
INDAP39 TB 4417LR 2302Today 6:40 am
Vizag RefineryLoading
Nellore640 km
CustomerGodavari Infra Projects
FreightPer MT on loading · ₹2,540₹62,484
Driver advance₹5,000
E-way bill1812 3456 7890
INDAP39 TB 4417In transit₹62,484
Vizag RefineryLoaded 6:40 am
NelloreDue 10:30 am
- Trip enteredSuresh K, Maker
- Loaded 24.60 MTVizag Refinery · seal 44821
- On the wayE-way bill 1812 3456 7890
- Unloading and shortageAt Nellore
- Proof of delivery, then invoicePOD photo or original
CustomerGodavari Infra Projects
Diesel180 L · IOCL card
DriverRavi Teja · ₹5,000 advance
A trip that is already invoiced can be changed only with approval.
Loaded quantity24.60 MT
Rate per MT₹2,540
Driver advance₹5,000
Deliver toNellore · NH-16 site
Seal number44821
For example, why the quantity changed
Ask to delete this trip
INDAP39 TC 1190DeliveredLR 2301
Vizag RefineryNellore
Godavari Infra Projects · VG-30 · 24.90 MT · 26 Oct
POD status
PendingNothing back yet
On WhatsAppPhoto received
Original receivedAt the office
Sent to customerWith the invoice
POD photoSigned and stamped · 26 Oct, 6:10 pmChange
Halting at the site
NoneGrantedPartlyRefused
Days1
Halting charge₹1,500
05
LR Management
Trips
TripsLRs
Reserved numbers
used before loadingLR 2305AP16 TK 2290 · loading at Vizag · slip sent
ReservedLR 2306TS08 UA 7731 · for tomorrow
ReservedGenerated today
Download all (ZIP)LR 2304 · AP39 TB 4420Vizag Refinery → Kakinada · 9:10 am
LR 2303 · AP39 TB 4421Vizag Refinery → Rajahmundry · 8:05 am
LR 2302 · AP39 TB 4417Vizag Refinery → Nellore · 6:40 am
LR numbers are never reused, and the same number can't be entered twice.
Trips
TripsLRs
Reserved numbers
LR 2305AP16 TK 2290 · slip sent
Reserve an LR number
Next numberLR 2307
LorryINDAP39 TB 4420
Loading atVizag Refinery · tomorrow
Send the slip to the driverOn WhatsApp, in Telugu
Sri Venkata TankersVijayawada · GSTIN 37ABCFS1234K1Z5
LORRY RECEIPTNo. 2305RESERVED LR
LorryAP16 TK 2290
DriverPrakash M
Loading atVizag Refinery
Reserved bySuresh K · 27-10-2026
Show this slip at the refinery gate. The number is filled in on the LR when the lorry loads, and is never used again.
OriginalDuplicateTriplicate
Sri Venkata TankersFleet owners and transport contractors
Vijayawada · GSTIN 37ABCFS1234K1Z5
Vijayawada · GSTIN 37ABCFS1234K1Z5
LORRY RECEIPTNo. 2302 · 27-10-2026ORIGINAL
ConsignorVizag Refinery
Visakhapatnam
Visakhapatnam
ConsigneeGodavari Infra Projects · NH-16 site, Nellore
VehicleAP39 TB 4417 · 25 KL tanker
DriverRavi Teja
From · ToVisakhapatnam · Nellore
E-way bill1812 3456 7890
| Goods | Quantity | Packing | Seal |
|---|---|---|---|
| Bitumen VG-30 | 24.600 MT | Heated tanker | 44821 |
FreightTo be billed
Rate₹2,540 per MT
Received in good condition.
Consignee's signature and seal
Consignee's signature and seal
R. VarmaFor Sri Venkata Tankers
OriginalDuplicateTriplicate
Sri Venkata TankersFleet owners and transport contractors
Vijayawada · GSTIN 37ABCFS1234K1Z5
Vijayawada · GSTIN 37ABCFS1234K1Z5
LORRY RECEIPTNo. 2302 · 27-10-2026ORIGINAL
ConsignorVizag Refinery
ConsigneeGodavari Infra Projects
Copy share linkOpens without signing in · valid 30 days
Download all 3 copies
Print
06
Fleet Management
Fleet
VehiclesDriversPapers
All18On trip11Loading3Idle2Workshop2
4 papers expire in 15 daysRenew
- Insurance · AP39 TB 441702 Nov
- Permit · AP16 TK 229006 Nov
INDAP39 TB 4417In transitLR 2302
Vizag RefineryLoaded 6:40 am
NelloreDue tomorrow
INDAP16 TK 2290LoadingLR 2305
Vizag Refinery · waiting 2 h 10 m
INDAP39 TC 1185Workshop9 days
Clutch overhaul · Sai Motors · ₹38,500
Fleet
VehiclesDriversPapers
All22On trip11Licence due2Advance out5
RT
Ravi TejaAP39 TB 4417 · on a trip
₹5,000advance
PM
Prakash MAP16 TK 2290 · loading
₹3,000advance
MB
Mahesh BTS08 UA 7731 · unloading
ShortageKK
Kiran KumarAP37 TD 5520 · on a trip
All validVR
Venkat RaoNo lorry today
HAZ due 14 NovRTRavi TejaDriver · AP39 TB 4417 · since March 2024
Call
WhatsApp
Pay
Licences and health
Driving licenceHeavy goods vehicle2031
Hazardous goods licenceNeeded for bitumen12 Jan 2027
Medical fitness03 Feb 2027
Money
Balance₹5,000 advance
Salary₹22,000 a month
Fleet
VehiclesDriversPapers
Next 15 days
Insurance · AP39 TB 44176 days left
02 NovRenew
Permit · AP16 TK 229010 days left
06 NovRenew
Fitness · TS08 UA 773113 days left
09 NovRenew
PUC · AP37 TD 552014 days left
10 NovRenew
Lorries
INDAP39 TB 4417
6 papers · 1 due
INDAP39 TB 4417
Tata Signa 4825 · 25 KL tanker
Owner Sri Venkata Tankers · on the road since March 2022
Registration (RC)Sri Venkata TankersValid
InsurancePolicy ••8812 · ₹48,60002 Nov6 days left
Fitness14 Mar 2027
National permit30 Jun 2027
Pollution (PUC)18 Dec 202652 days left
Road tax31 Mar 2027
Each paper keeps its photo or PDF; tap one to open it. A nightly e-mail lists papers that expire within 15 days.
INDAP39 TB 4417
Current policy ••8812 ends on 2 November
New policy numberSGI-26-118412
Premium₹51,200
Valid from02 Nov 2026
Valid to01 Nov 2027
PDF addedSaved with the lorry's papersChange
Post the cost as an expenseInsurance · AP39 TB 4417
INDAP39 TB 4417
Tata Signa 4825 · 25 KL tanker
In the RC of Sri Venkata Tankers · since March 2022
In transitLR 2302
Vizag RefineryLoaded 6:40 am
NelloreDue tomorrow
Oct profit₹1.86 L31% margin
Papers1 dueinsurance
Next EMI₹1.86 L5 Nov
RTDriverRavi Teja · since March 2024
Diesel this month3.6 km per litre1,620 L
Odometer1,84,220 km
Fleet lorryCompany car
NumberNEW-0012
RC not received yetUse a temporary NEW- number until it comes
Make and modelTata Signa 4825
BodyTanker · 25 KL
In the RC ofSri Venkata Tankers
DriverChoose later
Naresh Kumar
+91 90000 00042
Licence numberAP3920180012345
Licence valid to14 Mar 2031
Hazardous goods licenceNeeded to carry bitumen
Valid to30 Jun 2027
Medical fitness to02 Feb 2027
Salary₹21,000 a month
Opening balance₹0
07
Freight
Route640 km one wayVizag → Nellore
Load24.60 MT
Rate offered₹2,540 / MT
Mileageyour lorries' average3.6 km per litre
Diesel price₹92.40 a litre
Estimated profit on this trip₹20,811
Margin 33.3%
Break-even₹1,694
per MT
Freight · 24.60 MT × ₹2,540₹62,484
Diesel · 356 L for 1,280 km−₹32,853
Tolls · average of last 5 trips−₹6,420
Driver batta−₹2,400
Profit before salary, EMI and tyres₹20,811
INDTS08 UA 7731UnloadingLR 2299
Vizag Refinery → Ongole · Deccan Asphalt
Measure in
MTKL
Loaded25.10 MT
Unloaded24.92 MT
Shortage
0.18 MT0.72% of the load
0Limit 0.10 MT0.20 MT
Customer deduction0.08 MT over their allowance
−₹3,880
Driver · Mahesh BDouble rate over the limit · approval
₹7,760
Weighbridge slipPhoto needed with a shortageAdd photo
INDAP37 TD 5520In transitLR 2296
Vizag RefineryVijayawada
Krishna Highways Ltd · VG-30 · 25.00 MT
Kind of diversion
New delivery pointSame customer, another site
New customerThe load is sold on the way
Split loadPart goes elsewhere, billed on LR-A
New destinationGuntur · site 4
Extra distance+38 km
Extra freight₹3,200
New e-way bill1812 3456 9021
A diversion changes the bill, so a Checker or the owner approves it first.
08
Invoices
Money
InvoicesExpensesPayments
12 trips not invoiced
Create₹7.56 L ready to bill for 4 customers
AllUnpaid18Overdue11Paid
INV/26-27/0418Godavari Infra Projects · 24 Oct
₹4,86,200Paid
INV/26-27/0416Krishna Highways Ltd · 16 Oct
₹3,12,400Paid 26 Oct
INV/26-27/0415Coastal Bitumen · 12 Oct
₹2,74,800Due 11 Nov
INV/26-27/0362Deccan Asphalt Works · 20 Aug
₹6,20,00038 days late
Godavari Infra ProjectsGSTIN 37AAACG4521M1ZP · 30 days
INV/26-27/041927 Oct 2026 · due 26 Nov
Trips not invoiced · tick to bill
LR 2290 · 18 Oct24.80 MT · Vizag → Nellore₹62,992
LR 2293 · 21 Oct24.40 MT · Vizag → Nellore₹61,976
LR 2297 · 24 Oct24.60 MT · Vizag → Nellore₹62,484
LR 2301 · 26 OctProof of delivery not back · add it ›₹63,246
Freight · 3 trips₹1,87,452
CGST 6%₹11,247
SGST 6%₹11,247
Classic
Navy
Brand
Ledger
Minimal
Bold
Compact
Sri Venkata TankersVijayawada · GSTIN 37ABCFS1234K1Z5
TAX INVOICEINV/26-27/0419 · 27-10-2026
Bill toGodavari Infra Projects
GSTIN 37AAACG4521M1ZP
GSTIN 37AAACG4521M1ZP
Place of supply · SACAndhra Pradesh (37)
996511 · road transport
996511 · road transport
| LR | Date | Quantity | Amount |
|---|---|---|---|
| 2290 | 18-10 | 24.80 MT | 62,992.00 |
| 2293 | 21-10 | 24.40 MT | 61,976.00 |
| 2297 | 24-10 | 24.60 MT | 62,484.00 |
Freight1,87,452.00
CGST 6%11,247.12
SGST 6%11,247.12
Round off−0.24
Total₹2,09,946.00
Rupees two lakh nine thousand nine hundred and forty-six only
A micro enterprise under the MSMED Act, 2006 (UDYAM-AP-03-0012345): payment is due within 45 days.
HDFC Bank ••4471
IFSC HDFC0001234
IFSC HDFC0001234
R. VarmaFor Sri Venkata Tankers
Tax invoice · 8 trips
₹4,86,200
Paid 27 Oct
GIGodavari Infra Projects24 Oct 2026 · due 23 Nov
Trips8 trips · LR 2270 to 2289
GSTCGST 6% + SGST 6%
Received₹4,76,476 + TDS ₹9,724
09
Expenses
Money
InvoicesExpensesPayments
October so far₹59.1 L
of freight61.3%
- Diesel₹42.1 L
- Tolls₹8.2 L
- Repairs₹6.9 L
- Other₹1.9 L
Quick entryAdd expense
Today
4 entriesDiesel · AP39 TB 4417180 L · IOCL card · LR 2302
₹16,632
Toll · AP16 TK 2290FASTag · Vizag to Anakapalli
₹1,245
Repair · AP39 TC 1185Sai Motors · clutch overhaul
₹38,500
Weighbridge · LR 2299Paid in cash by Suresh K
₹300
DieselTollRepairOther
LorryINDAP39 TB 4417
TripSuggested from today's tripsLR 2302
Litres180
Rate a litre₹92.40
Amount₹16,632
Paid fromBalance ₹3.40 LIOCL card ••7781
Fuel stationSri Sai Fuels, Anakapalli
Odometer1,84,220 km
Bill photo addedTaken at 7:12 amChange
DieselTollRepairOther
DateToday, 27 Oct
Paid fromBalance ₹38,400FASTag wallet
Tolls for 4 lorries
INDAP39 TB 4417LR 2302₹1,245
INDAP16 TK 2290LR 2305₹980
INDTS08 UA 7731LR 2299₹1,610
INDAP37 TD 5520LR 2296₹845
+ Add a lorry
INDAP39 TC 1185Workshopsince 18 Oct
Clutch overhaul · Sai Motors, Vijayawada
Work order
Clutch plate and pressure plate₹21,400
Release bearing₹3,600
Gearbox oil₹4,000
Labour₹9,500
Total₹38,500
These IOCL card lines aren't tied to a trip yet. Each suggestion matches the lorry and the time of loading.
27 Oct · 7:12 am · 180 L₹16,632
AP39 TB 4417 · Sri Sai Fuels, Anakapalli
LR 2302 · loaded 6:40 amLink
27 Oct · 5:40 am · 120 L₹11,088
AP16 TK 2290 · Vizag Refinery pump
LR 2305 · reserved, loadingLink
26 Oct · 9:15 pm · 150 L₹13,860
TS08 UA 7731 · Ongole highway pump
LR 2299 · unloading at OngoleLink
Split across lorriesNot for a trip
Repair · AP39 TC 1185Sai Motors · posted 20 Oct
Amount posted₹34,000
Change to₹38,500
Gearbox oil and a release bearing were added after the first estimate.
Posted expenses change only with a reason, and the change waits for a Checker or the owner.
10
Payments
Money
InvoicesExpensesPayments
To payTo receive
To pay · 31 parties₹18.4 L
Due this week₹2.25 L
- Suppliers₹12.6 L
- Vendors₹3.4 L
- Mechanics₹1.2 L
- Drivers₹1.2 L
Customer paid, pay first
ReviewGodavari Infra paid today. 2 suppliers on those trips wait for ₹3,12,000.
Due this week
LT
Lakshmi TransportSupplier · 3 trips
₹1,00,000
SR
Sri Rama TyresVendor · bill 2214
₹86,400
SM
Sai MotorsMechanic · AP39 TC 1185
₹38,500
To collect₹2.48 Cr
Overdue · 11 customers₹71.6 L
- Not due₹1.76 Cr
- 1–15 days late₹38.2 L
- 16–30 days₹21.4 L
- 30+ days₹12.0 L
Most overdue
StatementsDA
Deccan Asphalt Works38 days late · Promised 30 Oct
₹18.6 L
KH
Krishna Highways Ltd22 days late · reminded yesterday
₹14.2 L
CB
Coastal Bitumen17 days late · No follow-up yet
₹9.8 L
Reminder readyDeccan Asphalt · accounts
తెENहि
నమస్కారం సార్, అక్టోబర్ 30 నాటికి ₹18,60,000 బకాయి చెల్లిస్తామని చెప్పారు. దయచేసి గుర్తుంచుకోండి. – శ్రీ వెంకట ట్యాంకర్స్
Open in WhatsApp
GI
Godavari Infra ProjectsCustomer · 30 days credit
Received in bank₹4,76,476
IntoMatched with today's bank lineHDFC ••4471
TDS by customer194C at 2% · your TDS credit₹9,724
Settle against
INV/26-27/041824 Oct · paid in full₹4,86,200
INV/26-27/04095 Oct · due 4 Nov₹3,98,000
INV/26-27/040228 Sep · due 28 Oct₹3,42,300
Bank + TDS₹4,86,200
Left as advance₹0
Suppliers waiting
₹3,12,000LT
Lakshmi Transport3 of those trips · due since 21 Oct
₹1,00,000
SD
Sai Durga Carriers5 of those trips · due since 23 Oct
₹2,12,000
A reminder only: nothing is paid until a payment is recorded.
LT
Lakshmi TransportSupplier · 6 lorries · PAN verified
Due for 3 tripsLR 2287 · 2292 · 2300₹1,00,000
Paying now₹1,00,000
TDS 194C at 1%−₹1,000
Net payment₹99,000
Paid from
HDFC ••4471ICICI
Mode
NEFTRTGSUPI
Paying more than is due sends the payment to the Checker or owner first (Payment Guard).
Payment recorded
₹99,000
to Lakshmi Transport for LR 2287, 2292 and 2300
FromHDFC ••4471 · NEFT
TDS deducted₹1,000 · 194C
Supplier's balance now₹0
Recorded bySuresh K · 9:38 am
RT
Ravi TejaAP39 TB 4417 · ₹5,000 advance out
Paying
BattaAdvanceSalary
Amount₹2,400
For tripLR 2302
Paid from
CashHDFC
SR
Sri Rama TyresVendor · tyres and tubes
Bill 2214 · 4 tyres for AP16 TK 2290₹86,400
Bought on credit on 12 Oct · due today
Paying now₹86,400
Paid from
HDFC ••4471ICICI
Mode
NEFTRTGSUPI
Bills bought on EMI show each instalment here when it falls due.
11
Approvals
Approvals
History7 waiting · 4 can only be signed by you or the 3rd Eye
Waiting · 7ApprovedRejected
All7Payments1Invoices1Vouchers1Trips2Expenses1Drivers1
Only you or the 3rd Eye
Invoice date changeINV/26-27/0409 · Godavari Infra
₹3,98,0005 → 6 Oct
KRKavya R · Maker · 8:58 am
Journal voucherTyre claim · the Checker's own
₹18,500above ₹5,000
APAnil P · Checker · 8:20 am
Trip deleteLR 2281 · entered twice
₹61,976delete
KRKavya R · Maker · 8:10 am
A Checker can also approve
Trip edit after invoiceLR 2291 · shortage 0.18 → 0.12 MT
−₹1,140shortage
SKSuresh K · Maker · 7:55 am
Expense editDiesel 160 → 172 L · AP39 TB 4420
₹15,893was ₹14,784
KRKavya R · Maker · 7:40 am
Driver deductionPrakash M · LR 2288 shortage
₹4,850double rate
SKSuresh K · Maker · 7:30 am
Payment to supplier · waiting for you
₹1,42,000
LTLakshmi TransportSupplier · statement ›
Due to supplier₹1,00,000
Requested₹1,42,000
₹42,000 more than is due
Payment Guard holds payments above the amount due. Above ₹1,00,000 only you or the 3rd Eye can approve.
RequestedSuresh K · 8:42
Checker saw itAnil P · 9:05
YouWaiting
AgainstLR 2287 · 2292 · 2300
TDS 194C at 1%− ₹1,420
Net payment₹1,40,580
“Advance for two Vizag loads next week. Supplier confirmed on the phone.”SKSuresh K, Maker
Payment to supplier · waiting for you
₹1,42,000
₹42,000 more than is due
Payment Guard holds payments above the amount due.
Reject this request
Reason
Pay only what is dueAttach the billWrong partyTalk to me first
Pay the ₹1,00,000 due now. Send the advance after the lorries load.
Invoice date change · waiting for you
5 → 6 Oct
INV/26-27/0409Godavari Infra Projects · 6 trips₹3,98,000
Date on the invoice5 Oct 2026
Asked for6 Oct 2026
Only you or the 3rd Eye
A Checker can't approve changes to an invoice's number or date. The GSTR-1 for October picks up the new date.
“The goods reached the site on 6 October; their accounts want the invoice dated the same day.”KRKavya R, Maker · 8:58 am
Journal voucher · waiting
₹18,500
JournalJV-0231 · draft
DrTyre claim receivable18,500
CrRepairs and tyres · AP16 TK 229018,500
“The tyre maker accepted the warranty claim for the two tyres that burst on 14 October.”APAnil P, Checker · 8:20 am
AllApprovedRejectedSent up
Today
- Sent up to youAnil P, Checker · Payment ₹1,42,000, above ₹1 lakh
- AskedSuresh K, Maker · Payment ₹1,42,000 to Lakshmi Transport
- Rejected by youExpense edit · AP39 TC 1185
Add the reason for the change.
Yesterday
- ApprovedSrinivas G, 3rd Eye · Trip delete, LR 2276 entered twice
- ApprovedAnil P, Checker · Expense edit, diesel 120 → 160 L
- Approved with Face IDYou · Payment ₹2,10,000 to Sai Durga Carriers
My requests
What you sent for approval, and what happened to it
AllWaiting · 1Rejected · 1
Rejected · needs you
Expense editRepair · AP39 TC 1185
₹38,500was ₹34,000
“Add the reason for the change.”RVRamesh Varma · 8:31 am
Fix and send again
Waiting
Payment above dueLakshmi Transport · with the owner
₹1,42,0008:42 am
Approved
Expense editDiesel 120 → 160 L · AP16 TK 2290
₹14,784yesterday
Approvals
History3 you can approve · 4 need the owner or 3rd Eye
Waiting · 3ApprovedRejected
You can approve
Trip edit after invoiceLR 2291 · shortage 0.18 → 0.12 MT
−₹1,140shortage
SKSuresh K · Maker · 7:55 am
Expense editDiesel 160 → 172 L · AP39 TB 4420
₹15,893was ₹14,784
KRKavya R · Maker · 7:40 am
Driver deductionPrakash M · LR 2288 shortage
₹4,850double rate
SKSuresh K · Maker · 7:30 am
Owner or 3rd Eye only
Payment above dueLakshmi Transport · sent up by you
₹1,42,0009:05 am
Your journal voucherTyre claim · your own request
₹18,5008:20 am
Invoice date changeINV/26-27/0409 · Kavya R
₹3,98,0008:58 am
Trip deleteLR 2281 · entered twice · Kavya R
₹61,9768:10 am
12
Accounting
SummaryLedgersDay book
Net profit · FY 2026-27 to date₹1.12 Cr
Income ₹5.84 Cr · expenses ₹4.72 Cr
Margin19.2%
Balances today
Cash and bank3 accounts₹42.6 L
Receivablefrom customers₹2.48 Cr
Fuel and FASTag wallets₹5.04 L
Payableto suppliers and others₹18.4 L
Vehicle loans2 EMIs due on 5 Nov₹2.86 Cr
GST and TDS payable₹4.80 L
SummaryLedgersDay book
Search a ledger
Customers · sundry debtors
Godavari Infra Projects₹7,40,300 Dr
Deccan Asphalt Works₹18,60,000 Dr
Suppliers · sundry creditors
Sai Durga Carriers₹2,12,000 Cr
Lakshmi Transport₹1,00,000 Cr
Taxes and banks
TDS payable · 194C₹67,243 Cr
HDFC Bank ••4471₹28,14,300 Dr
GI
Godavari Infra ProjectsSundry debtors · 1 to 27 October
Opening₹8,42,300 Dr
Closing₹7,40,300 Dr
05Oct
Invoice 0409Sales · 6 trips
₹3,98,000 Dr₹12,40,300 Dr
12Oct
Receipt R-0871HDFC ••4471
₹5,00,000 Cr₹7,40,300 Dr
24Oct
Invoice 0418Sales · 8 trips
₹4,86,200 Dr₹12,26,500 Dr
27Oct
Receipt R-0912Bank ₹4,76,476 + TDS ₹9,724
₹4,86,200 Cr₹7,40,300 Dr
PDFExcelWhatsApp
SummaryLedgersDay book
Monday, 26 October
Debit₹7,26,184
=Credit₹7,26,184
Balanced12 vouchers
Tally-stylePaymentP-1586₹2,10,000
DrSai Durga Carriers2,10,000
CrHDFC Bank ••44712,05,800
CrTDS payable · 194C4,200
Receipt R-0911Krishna Highways Ltd
₹3,12,400
Expense E-4402Diesel · AP16 TK 2290
₹14,784
Contra C-0144Cash deposited in HDFC
₹50,000
Cash & bank · 3 accounts
₹42.6 L₹4.86 L in today
Matched with bank statements up to 26 Oct
H
HDFC BankCurrent ••4471
₹28,14,300Matched
I
ICICI BankCurrent ••0932
₹11,86,05012 to match
IB
IndusInd BankOverdraft ••2210
₹2,59,650Matched
IOCL card₹3.40 LDiesel
BPCL card₹1.26 LDiesel
FASTag₹38,400Low · recharge
Coming up
₹12.3 L in 14 days01Nov
Driver salaries22 drivers · after advances
₹7,90,000
05Nov
EMI · Tata Capital2 lorries
₹3,72,800
07Nov
TDS challan 281194C for October
₹67,243
Matched by itself41by reference, amount, date
Left to match12statement up to 26 Oct
26 Oct · NEFT credit₹3,12,400
KRISHNA HIGHWAYS LTD
Customer receipt · INV/26-27/0416Match
26 Oct · ATM withdrawal₹20,000
ATM VIJAYAWADA BENZ CIRCLE
Cash withdrawn · contraMatch
25 Oct · charges₹590
SMS AND NEFT CHARGES
Bank chargesMatch
SplitSuspensePay a party
VoucherJV-0231
DateToday, 27 Oct
Entries
DrTyre claim receivableCurrent asset₹18,500
CrRepairs and tyresExpense · AP16 TK 2290₹18,500
+ Add a line
Debit₹18,500
=Credit₹18,500
BalancedThe tyre maker accepted the warranty claim for 2 tyres that burst on 14 Oct.
13
Reports
Vehicles
Vehicle P&LVehicle 360 · earnings against costs
Fleet performanceProfit per lorry, idle days
Company
Profit and lossMonth, quarter or year
Day book
Customers and suppliers
Customer statementLedger, invoice-wise, trip-wise, ageing
Overdue and ageing
Supplier statementFreight less diesel, tolls, TDS
Hand to TallyLedgers and vouchers as Tally XMLExport
INDAP39 TB 4417
Tata Signa 4825 · 25 KL tanker
Owner Sri Venkata Tankers · Driver Ravi Teja
OctoberFY 2026-27 to date
Earned₹38.2 L61 trips · 54,900 km
Costs₹27.6 L₹50.27 per km
Profit₹10.6 L₹19.31 per km
Margin27.7%Fleet average 20.3%
Earned vs costs
EarnedCosts
Where its costs go
- Diesel54%
- Driver13%
- EMI12%
- Tolls10%
- Repairs8%
- Other3%
PapersDriverPDF
October 2026
MonthQuarterYear
Net profit · 1 to 27 October
₹19.6 LMargin 20.3%
Freight ₹96.4 L, costs ₹76.8 L · margin up 1.8 points on September
Where the money went
share of freightDiesel₹42.1 L43.7%
Driver salary & batta₹10.8 L11.2%
Tolls₹8.2 L8.5%
Repairs & tyres₹6.9 L7.2%
EMI interest₹3.7 L3.8%
Office and other₹5.1 L5.3%
PDFExcelTally
GI
Godavari Infra Projects30 days credit · 1 to 27 October
LedgerInvoicesTripsAgeing
Outstanding₹7,40,300
Overdue₹0none late
INV/26-27/040228 Sep · 6 trips
₹3,42,300Due tomorrow
INV/26-27/04095 Oct · 6 trips
₹3,98,000Due 4 Nov
INV/26-27/041824 Oct · 8 trips
₹4,86,200Paid 27 Oct
PDFExcelWhatsApp
The WhatsApp link opens the statement without signing in and stops working after 30 days.
LT
Lakshmi Transport6 lorries · October
Freight for 8 trips₹3,92,000
Diesel on our fleet card−₹1,18,400
FASTag tolls−₹14,200
Shortage−₹3,100
TDS 194C at 1%−₹1,563
Paid in October−₹1,54,737
Balance due₹1,00,000
Billed to customers₹4,30,400for the same 8 trips
Our margin₹38,4008.9% on their lorries
PayPDFSend
14
Notifications
Tuesday 27 October
9:41
TRUKVIAAP39 TB 4417 · 2 November. Renew it to keep the lorry on the road.
TRUKVIASuresh K wants to pay Lakshmi Transport ₹42,000 more than is due.
TRUKVIA₹18.6 L, 38 days late. They promised to pay by 30 October.
AllApprovals3MoneyFleet
Today
Insurance expires in 6 daysAP39 TB 4417 · 2 November
RenewRemind me
Customer paid · ₹4,86,200Godavari Infra · pay their suppliers first
Approval needed · ₹1,42,000Payment to Lakshmi Transport, sent up by Anil P
ReviewApprove
Overdue · Deccan Asphalt₹18.6 L, 38 days late · promised 30 Oct
LR 2299 reached OngoleEnter the unloaded quantity and any shortage
Yesterday
Customer paid · ₹3,12,400Krishna Highways · receipt R-0911
You approved ₹2,10,000Payment to Sai Durga Carriers
Approvals
Requests waiting for mePush
Only above ₹1 lakh
Money
Overdue customersPush · summary every Monday
Customer paid, pay firstPush
EMI and TDS due dates3 days before
Fleet
Papers expiringPush and nightly e-mail · 15 days before
Trips reaching and shortagePush
Quiet hours
10:00 pm to 6:00 amApprovals still come through
Staff are told about their own requests and the work waiting for them.
15
Settings
More
RV
Ramesh VarmaOwner · Sri Venkata Tankers
Fleet
Drivers
Freight
Accounts
Reports
Company
Team
Guides
Settings
Notifications
Security and devices
LanguageEnglish
Sign out
More
RV
Ramesh VarmaOwner · Sri Venkata Tankers
Language
EN
EnglishScreens, PDFs and messages
తె
తెలుగుTelugu
Driver and collection messages on WhatsApp can also go in Hindi, chosen on each message.
DoneAP
Anil PTwo-step sign-in on
CheckerSK
Suresh KActive today
MakerKR
Kavya RTemporary password not changed
MakerSG
Srinivas GIndependent reviewer
3rd EyeOD
Office deskBank numbers hidden
ViewerRM
Rajesh MSwitched off on 2 September
OffWho can do what
MakerEnters the day's work
CheckerApproves up to ₹1 lakh
3rd EyeApproves like the owner
ViewerSees and downloads only
Lakshmi Devi
lakshmi.d
For WhatsApp messages
Role
MakerEnters the day's work
CheckerApproves up to ₹1 lakh
3rd EyeApproves like the owner
ViewerSees and downloads
KRKavya RMaker · since June 2026 · kavya.r
Role
MakerChecker3rd EyeViewer
Sign-in
Two-step sign-inNot set up
Last sign-inNever
Reset password
Reset two-step sign-in
Switch login off
More
SK
Suresh KMaker · Sri Venkata Tankers
Fleet
Drivers
Freight
Accounts
Reports
Company
Team
Guides
Settings
Notifications
Security and devices
Languageతెలుగు
Sign out
RVRamesh VarmaOwner · Sri Venkata Tankers
Change photo
Account
NameRamesh Varma
Mobile+91 90000 00001
E-mailramesh.varma@example.com
UsernameCan't be changedramesh.varma
RoleSet by the ownerOwner
Change password
Security and devices
••••••••••••
••••••••••••••
Strong14 characters
••••••••••••••
- At least 10 characters
- A capital and a small letter
- A number and a symbol
- Not your name or username
Changing it signs you out on your other devices.